COMMON CENSUS GENERAL POLICY STATEMENT
The policy of Common Census, Inc., (“We”, “Us” or “Common Census”) is to respect and protect the privacy and confidentiality of the information conveyed to Common Census by employers/governments/associations/unions, brokers and agents who use Common Census services, software and Internet tools. We will take such commercially reasonable actions as may be required under the circumstances to preserve the confidentiality of any information a client identifies as being proprietary and confidential in nature.
By its nature, employee/individual benefits administration requires confidential employee/individual data. This includes employee/individual contact information (e.g. name, address, email), unique identifiers (e.g. social security number, employee/individual ID), dependent information (e.g. names and ages of a spouse and children), financial information (e.g. income, insurance limits, account numbers, the cost of benefit elections), and demographic data (e.g. zip code, age, income). Common Census and the employer/government/association/union define the source and update protocol for each data element. Common Census intends to collect, retain, and disclose Personal Information only on a “need to know” basis.
The insurers, financial service providers and other providers and suppliers of goods and services who are represented by Common Census and/or with whom our Producers may transact business using Common Census software and Internet Sites (collectively, the “Vendors”) will have privacy policies in effect from time to time that are applicable to, and intended for the benefit of, the ultimate purchasers of the products and services offered or supported through Common Census and the Producers (“Vendor Privacy Policies”). Common Census will use commercially reasonable efforts to convey the Vendor Privacy Policies to the Producers.
Common Census gains the consent of the employer/governments/associations/unions or employee/individual prior to using information in any manner other than defined below, and prior to knowingly disclosing Personal Information to a third party. Common Census uses Personal Information to: Administer and / or market the benefits program to providers (e.g. insurance carriers) as authorized by the employer/government/association/union; Aggregate Data; Generate reports authorized by the employer/government/association/union; and Provide services an employee/individual requests.
Confidentiality is a major concern with any online system. Accordingly, several precautions have been taken to ensure that information is kept protected at all times. All information sent to and from Common Census Internet applications is encrypted using a combination of 128-bit secured socket layer (SSL) technology, digital certificates, and firewalls. These security features work together to provide users with a mutually authenticated communications path. Mutual authentication helps to ensure that only legitimate users can access the system, and that legitimate users see only the information they are intended to see.
A PASSWORD SHOULD NEVER BE GIVEN TO ANY PERSON WHO THE REGISTERED USER HAS NOT AUTHORIZED TO TRANSACT BUSINESS ON THE USER’S BEHALF USING THE SITE RESOURCES.
ANY PERSON WHO IS GIVEN A USER’S PASSWORD WILL HAVE ACCESS TO ALL OF THE USER’S INFORMATION THAT IS STORED ON THE SITE AND MAY HAVE THE ABILITY TO CHANGE OR DELETE THAT INFORMATION.
Common Census never resells, trades, leases or rents the personally identifiable information of our users to other companies.